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Executive Assistant

Oakland, California
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Position Title  Executive Assistant – Full-Time/Hybrid (Oakland, CA)

Position Summary

As senior level support, the Executive Assistant is the primary point of contact and trusted partner to the executive and their office. To be successful, you must provide a focused level of attention to the executive, naturally build and maintain strong relationships within the Company and with its business partners, be flexible and easily assess and align priorities. You will have capable problem-solving abilities and effective communication skills that employ both discretion and diplomacy intuitively. 

Responsibilities:

  • Trusted Partner – As a partner to the executive, and representative of their office, you embody XLI’s purpose and core values. You’ll meet regularly with the executive to structure priorities. Apply emotional intelligence skills and interpersonal communications in order to anticipate and support the needs of the executive.  Maintain strict confidentiality and discretion when handling day-to-day matters including prioritizing and juggling meetings, creating space for meetings and work time, filtering distractions, while forging trusted relationships on behalf of the executive with internal and external constituents. 
  • Reliable “Go To” Resource - Initiates and responds to informational requests including policies, procedures and regulations, report preparation, and correct source for answers.  
  • Outlook Calendar Management – Proactively plan and manage calendar.  Requires ability to anticipate, plan ahead, and use judgement to prioritize requests.  Communicates with executive/s in advance to keep apprised of what’s ahead, maintains alignment with executive/s on priorities, and carves out dedicated time for planning/strategy/reflection.  Collaborates and communicates (verbally and electronically) with other admins to make priority meetings possible. 
  • Correspondence Creation & Coordination - Creates, types, and edits correspondence, prepares documents, compiles material for presentations, prepares presentations and communication packages. Complete necessary meeting materials in time for scheduled meeting. In this capacity, regularly engages in variety of contacts inside and outside organization, interacting with high level management. 
  • Event Planning – Thoughtful coordination and preparation of departmental/team events, including calendaring, communication and follow through, contract negotiation, document preparation, catering, setup and clean-up of space. Provide support, as requested by the Corporate Events Manager, for large scale company wide events.
  • Travel Planning – Thoughtful planning and scheduling, calendaring, communication and follow through regarding travel arrangements, updates and changes. Ability to plan travel in way that supports the executive in achieving the purpose of the trip and allowing time for other decision making/misc. work requirements. 
  • Expense Reporting – Coding and tracking required to submit monthly expense reports.
  • Budget Planning –Reconciliation and forecasting for executive office budgets.
  • Mentorship – Willingness and ability to invite others in for support, delegating responsibilities based on capability and appropriateness of task/responsibility.  Inspires learning and growth, providing mentorship and opportunities for others on the admin team in support of others and readying them for future career growth opportunities.  
  • Special Projects – Willing and able to execute and/or project manage various assignment as needed.  Examples could include provide research and administrative support to special projects, preparing data, reports, analysis and follow-up on projects in a timely manner; take dictation and/or transcribe from handwritten material or other source; attend meetings and capture notes and key action items and sharing back with meeting attendees; type, format, and proofread a variety of materials including correspondence, memos, reports, charts, statistics, minutes of meetings, etc. 
  • Document Management & Process Control – Organizing and filing, manually and electronically as applicable. Make recommendations for process improvements when needed.

Qualifications:

  • Bachelor’s degree preferred
  • 4+ years’ experience providing executive level administrative support
  • Technology Savvy – experience working with various technological components (PCs, smart phones, tablets) and their work-related applications. Video conferencing and other remote work tools. Ability to provide basic trouble shooting support.
  • Proficiency with MS Office Suite – Outlook, Word, Excel and PowerPoint
  • Demonstrated customer focus and ability to work with staff at all levels
  • Proven ability to build effective partnerships
  • Positive attitude, self-starter, collaborative
  • Creative problem-solver, detail-oriented
  • Strong verbal/written communication skills
  • Ability to adapt and change in a fast paced, dynamic environment
  • Able to multi-task and self-prioritize required
  • Reliable and punctual

Additional Information:

Starting compensation for this role typically ranges between $91,000 and $117,000. Individual pay is determined based on several factors, including, but not limited to, work experience and job knowledge, complexity of the role, job location, etc. Your recruiter can share additional details during the interview process.

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      Business Development Director, Science & Advance Technology

      Milpitas, California
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      Business Development Director, Science & Advance Technology  
      Location:       SF Bay Area (Corporate office located in Milpitas, CA)   

      Responsibilities:     
      • Provide Business Acquisition and Business Development acumen and leadership 
      • Lead business development meetings and initiatives
      • Develop strategy in conjunction with the BUL and PX to identify, qualify and force-rank clients and projects
      • Lead and manage the Business Acquisition Workbook relating to client and project opportunities within the 1-3month, 3month-1year and 1year-3year market outlooks
      • Identify business unit top ten opportunities
      • Responsible to identify and qualify with the team a determined amount of project revenues to meet the BUs yearly revenue goals
      • Development and maintenance of market specific Touch Matrix
      • Works with BUL and PX to build business development plan(s)
      • Lead project pursuit meeting(s), keep meeting minutes and document/archive minutes as required
      • Review weekly Cosential reports and update with CRM lead, BULs and PX weekly and monthly
      • Participation in market segment networking venues
      • Focus on developing and maintaining relationships with market specific designers, consultants, market influencers, construction managers and clients
      • Intro BULs and PXs to relationships with key market contacts to expand XL’s network
      • Manage the BD budget and calendar
      • Manage and maintain market specific forecasting and reporting data
      • Participate in market specific organizations and conferences
      • Input market trends and opportunities into BU Business Plans
      • Lead and support the development of new opportunities
      • Attends select Industry Organizations to promote XL and participates on committees
      • Identifies what Architect / Engineer / Broker/ PM firms to target based on opportunities and Business Plans
      • Direct and create XL initiated events which would include mixers, parties, golf tournaments, concerts, games and misc BD events. Work with marketing to Plan and execute.
      • Lead the effort to create meaningful Exec. Summaries for selected clients and pursuits
      • Lead the storyboarding effort for selected targets
      • Develop topics and agendas to support communication with MSL’s and BD efforts
      • Assist with Client Surveys in coordination with Marketing and required OPS and Client follow-up
      • Coordinate Business Development efforts for cross market pursuits and opportunities
      • Provide training and mentor selected individuals to develop and hone business acquisition skills
      • Identify key pursuits that can benefit from an outside interview coach or consultant
      Knowledge, Skills, and Abilities:     
      • Proven understanding of the Northern California Science and Advance Technology Markets and associated Market players and influencers
      • BA/BS degree desirable or verifiable relevant market experience
      • 15-20 years of experience as a business development professional in design/construction/real estate industry related to the noted market(s)
      • History of bringing in closable opportunities
      • Proven ability to secure projects (resulted in secured work)
      • Comfortable presenting to an audience and managing business development events
      • Well connected to the local design/construction/ real estate community, trade organizations
      • General understanding of the design and construction industry and project delivery method  

      XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability).    

      Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, sexual orientation, political affiliation or belief, age, gender identity, disability, status as a protected veteran, or any other protected characteristic.     

      H1B Visa sponsorship is not available for this specific position.       

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      Business Development/Technical Sales Lead

      San Francisco, California
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      Reports to: VP of Business Operations
      Region Responsibility: Northern California
      Responsibilities for this position include the following:
      • Driving sales and new business growth for the organization
      • Driving RFQ, RFP, and Interviews for opportunities
      • Meeting Sales targets and objectives
      • Research and associated processes to build a pipeline
      • Maintain the required pipeline to meet YOY Sales and Revenue goals
      • Attending and participating in market networking, events, and conferences
      • Developing and maintaining relationships with Architects, Owners, Consultants and
      Program/Construction Managers
      • Meeting in person with Owners/Architects/CMs presenting PowerPoint or other
      presentation collateral
      • Preparation and downloads for TimberQuest partner or tech sales partner to join at
      specific meetings
      • Connect TQ leaders with strategic contacts
      • Maintain a log of all current and future specific project opportunities
      • Sales pipeline management through CRM software
      • Working collaboratively with business and plant operations leaders on forecasting
      revenue and plant production schedules
      • Learn and apply XL Industries’ Business Acquisition Process to increase relationships and
      wins
      • Able to understand the details and technical aspects of the TQ building solutions, ie.
      sustainability, prefabrication, timber, product limitations, price and schedule
      parameters, etc
      • TQ brand ambassador participating in industry events, podcasts, etc.

      Requirements for this position include the following:
      • Minimum 10 years experience as a business development professional in design or
      construction.
      • Public education and civic industry experience including knowledge of procurement and
      project delivery methods
      • Knowledge of mass timber construction and/or prefabrication is desirable
      • History of bringing in closable opportunities
      • Comfortable presenting to an audience and managing business development events
      • BA/BS degree desirable
      Core Competencies:
      • Business Acumen
      • Customer Focus
      • Relationship based Sales
      • Drive for Results
      • Bridge builder for internal and external partners
      Core Competencies: 
      • Ethics and Values
      • Motivating Others

      Specific Competencies:
      • Communication skills
      • Marketing
      • Innovation Management
      • Strategic Agility
      • Interpersonal Influence
      • Presentation skills

      Additional information: Starting compensation for this role typically ranges between $128,000 and $202,000. Individual pay is determined based on several factors, including, but not limited to, work experience and job knowledge, complexity of the role, job location, etc. Your recruiter can share additional details during the interview process.
      Apply

      Production Worker

      Stockton, California
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      TimberQuest Production Worker

      Location – Stockton, CA
      Carpenters Local Union 152

      A skilled production worker employed by TimberQuest Assembly North will be primarily responsible for assembling prefabricated wall sections within a factory setting, following detailed blueprints and quality standards to build complete wall structures for commercial use, while adhering to safety regulations and production timelines.

      Key Responsibilities:
      • Assembly:
      Precisely assembling pre-cut wall and floor components using various power tools and hand tools, including nailers, drills, saws, and levelers, ensuring proper alignment and structural integrity.

      • Quality Control:
      Performing thorough inspections of each wall panel to identify and address any defects in materials or assembly, maintaining high quality standards.

      • Material Handling:
      Accurately loading and unloading building materials from storage areas to the production line, ensuring proper organization and inventory control.

      • Blueprint Reading:
      Interpreting construction blueprints and specifications to accurately assemble wall panels according to design plans.

      • Safety Compliance:
      Adhering to all safety protocols in the factory environment, including wearing personal protective equipment (PPE) and following proper lifting techniques.

      • Teamwork:
      Collaborating with other production team members to maintain efficient workflow and meet production deadlines.

      Required Skills and Qualifications:
      • Construction Experience:
      Prior experience in carpentry, framing, or general construction is preferred.

      • Attention to Detail:
      Ability to work with precision and consistently maintain high-quality standards.

      • Physical Abilities:
      Capability to lift heavy materials and perform repetitive tasks throughout the workday.

      • Basic Math Skills:
      Understanding of measurements and ability to calculate dimensions accurately.

      • Blueprint Reading Skills:
      Ability to interpret construction plans and drawings.

      • Power Tool Proficiency:
      Familiarity with a variety of power tools used in construction, including nail guns, drills, and saws. Potential Work Environments:
      • Factory Production Floor:
      Most of the work will take place in a controlled factory environment with a production line setup.) Additional information: Starting compensation for this role typically ranges between $22.03 (after 90 days will increase to $24.48) and $31.00. Individual pay is determined based on several factors, including, but not limited to, work experience and job knowledge, complexity of the role, job location, etc. Your recruiter can share additional details during the interview process.

      XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability).  
      Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, sexual orientation, political affiliation or belief, age, gender identity, disability, status as a protected veteran, or any other protected characteristic.       
      Apply

      Communications Specialist

      San Francisco, California
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      Communications Specialist
      Location: This role can sit in our Milpitas or Oakland office
      Type: Hybrid       Position Purpose:We are seeking an experienced, enthusiastic communications professional to join our team! You will be responsible for leading communications initiatives that increase brand visibility and position XL Construction and our trade entities for future growth. The ideal candidate will possess skills in digital, social media, and written communications and keen attention to detail. Collaboration with individuals and teams throughout our organization will be essential to success in this role.  Responsibilities
      • Write and publish content for websites, thought leadership articles, newsletters, advertising and sponsorship opportunities, and social media platforms
      • Develop winning submissions for public speaking and award opportunities.
      • Develop and manage the company’s social media calendar.
      • Capture analytics and metrics on website traffic, social media, and media coverage of the organization’s brands to gain insights and course correct to increase engagement.
      • Write and publish content for internal communications and make updates to the company intranet.
      • Create content for internal company events and initiatives (i.e., safety week, construction inclusion week)
      • Support branding and signage maintenance at office and job site locations
      • Coordinate and catalog project photography and videography
      • Conduct market research as requested, including competitor analysis and client research
      • Edit content for grammar, spelling, punctuation, and style.
      • Presentation development
      • Document formatting
      • Content library organization and management
       Knowledge and Experience
      • Minimum 5 years of experience in marketing and/or communications, preferably in the AEC industry
      • Degree in marketing, communications, journalism, public relations, or relevant field preferred
      • Basic knowledge of current communications practices and techniques
      • Excellent design sense with a high level of creativity
      • Strong technical proficiency in:
        • Adobe Creative Suite
        • Canva
        • Microsoft Office
        • Project management tools such as Asana, Basecamp
        • CRM systems such as Salesforce, Deltek, Unanet
        • Social media management tools such as Hootsuite
        • CMS systems for websites such as Wix, WordPress
        • Company intranet platforms such as Interact
       Skills and Abilities
      • Technical Ability: excellent writing, editing, and verbal communication skills; keen attention to detail
      • Industry Knowledge: basic understanding of the business of the AEC industry 
      • Collaboration: ability to build constructive and effective relationships at all levels internally and externally  
      • Organization: excellent organization skills, with the ability to work both independently and collaboratively while managing multiple demands
      • Teamwork: a team player with a can-do attitude and willingness to pitch in to help get the work done, even if it requires overtime 
      • Continuous Learning: desire to learn and continually seek opportunities for growth 
      • Values: aligned with our values of We Not Me, Be True, and Go Beyond
       Key Competencies
      • Courageous Leader
      • Bridge Builder
      • Continuous Learner
      • Business Acumen

      Additional information      Starting compensation for this role typically ranges between $72,000 and $90,000. Individual pay is determined based on several factors, including, but not limited to, work experience and job knowledge, complexity of the role, job location, etc. Your recruiter can share additional details during the interview process. XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability).            Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, sexual orientation, political affiliation or belief, age, gender identity, disability, status as a protected veteran, or any other protected characteristic.             H1B Visa sponsorship is not available for this specific position.    
      Apply

      UBE Manager

      Milpitas, California
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      Supplier Diversity/UBE Manager

      Position Summary The position reports to the VP, Integrated Solutions and is the steward of XL’s cultural value proposition with underutilized business enterprises. A partner with our executive leadership to help develop and support a strong compliance program. Guides and trains project teams to ensure that all staff whose work involves participation and engagement with these firms are fully aware of the XL requirements. Acts as the public face of XL within the local community and at supplier diversity business events.

      Work location will be Hybrid model – requirement to work from XL offices, job sites, and locations in and around the Bay Area & Sacramento regions.

      Responsibilities for this position include the following:       
      • Develop, finalize, and implement UBE Engagement and Workforce Compliance documentation. 
      • Work with management and project teams to fulfill the company’s values with respect to supplier diversity and align with wider XL Industries goals. 
      • Conduct regular audits of company projects, departments, offices, and employees to ensure that they are following XLC’s UBE best practices.  
      • Educate, train, and raise awareness around the UBE and Local Workforce Engagement Program to ensure a proper understanding by all employees whose work involves participation with UBE firms. 
      • Organize UBE events and represent XLC in the supplier community. 
      • Partner with local, community, city, state, federal, and other organizations that advocate for UBEs and/or workforce compliance to fully understand drivers, targets, and plan to meet expectations. 
      • Oversee the UBE and Local Workforce Engagement Program specifically as it relates to utilization and reporting of underutilized business groups, tradespersons, and/or residents, working on XLC projects. 
      • Provide leadership oversight and support to project teams to achieve inclusion goals.
      • Develop a quarterly report on companywide and market sector metrics and supplier feedback for continuous improvement. 
      • Represent the business by participating on boards and committees and providing thought leadership to key organizations within the region, as positions become available.  
      • Establish and maintain a Mentor Protégé program for UBE firms. 
      • Expand the trade partner pool of UBE trade partners and support their prequalification. 
      • Organize and lead trade partner outreach events. 
        Requirements for this position include the following:

        • Relevant BA/BS degree or equivalent relevant experience. 
        • Strong relationships with diversity leaders within Northern Californian market sectors. 
        • Demonstrated ability to understand public policy and legislative developments that may affect the company’s projects and/or its community engagement and workforce development efforts, including areas such as labor and employment, workforce development, zoning, and environmental policies. 
        • Ability to build and maintain trust-based relationships with multiple internal and external stakeholders. 
        • Specific experience with supplier/trade partner relations and diversity outreach within XL’s geographical market. 
        • Solid knowledge of supplier diversity best practices and industry trends.
        • Excellent communication, negotiation, and relationship-building skills. 
        • Demonstrated knowledge of construction management process. 
        • Strong ability to analyze data, produce reports, and track UBE metrics. 
        • Track record of success in engaging business leaders and vendors in diversity initiatives. 
           The following would be beneficial, but not specifically required:
           
          • Bi-lingual in Spanish
          • DEI (CDP) Certification
          • Experience in union industries
          Additional information:

          Starting compensation for this role typically ranges between $102,000 and $126,000. Individual pay is determined based on several factors, including, but not limited to, work experience and job knowledge, complexity of the role, job location, etc. Your recruiter can share additional details during the interview process.

          Apply

          Project Administrator

          Sacramento, California
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          Responsibilities:  The role of Project Administrator (PA) is to support the project teams onsite, while managing and executing the deliverables expected for the role. The position requires professional and courteous conduct as the role requires frequent internal and external communication components. The project administrator works closely and collaboratively with the project team, the accounting team, and other project administrators as part of the Project Administrator team. To be successful communication, collaboration, and a proactive approach are key.   Contracts & Insurance  
          • Reviews and understands the prime contract by following the terms and conditions throughout the entire project.
          • Creates and issues Subcontracts with associated exhibits and contract documents as specified by project requirements.
          • Tracks subcontract for execution, by reviewing for any markups or following up on any delays in processing.
          • Creates and issues subcontractors change orders and tracks for fully executed copies.   
          • Can create and track potential cost impacts within XL’s accounting and cost management software.
          • Manages, tracks, and obtains insurance certificates as required.
          • Manages, tracks, and maintains any insurance programs (OCIP, CCIP, etc.) as required by the Owner or project. 
          • Review and communicate with subcontractors their statuses and requirements for compliance.
           Billing
          • Manages, creates, and submits monthly pay applications for project(s).
            • This includes Sub pay app verification for ensuring subcontractors have XL’s required billing documents, schedule of values, and sub conditional waiver.
            • Reviews, codes, and approves all invoices for the project.
            • Reviews cost reports for coding and labor rate accuracy. Ensuring monthly all items are being accounted and invoiced for.
            • Creating XL’s compiled pay app which will include an industry standard G702, schedule of values, associated back-up, and any additional billing documents as required by the Owner. 
            • Works to resolve any billing questions the Owner may have.
          • Manages, creates, and submits retention invoice(s) to the Owner. 
          • Understands Owner billing requirements and adheres to requirements monthly when submitting the pay application.  
          • Tracks and manages lien waiver logs as required by the Owner or project. 
          • Reviews reporting to support and aid in the development of the monthly pay application.
          • Tracks for payment from the Owner as well as to our subcontractors. 
          • Understands and works in XL’s and Owners' billing software systems as needed to complete the monthly pay application process.
           Admin Support
          • Prepares preliminary lien notice to the Owner. 
          • Keeps project files (electronic and if needed hard copy) complete, accurate, and up to date.
          • Maintains project information in company software systems.
          • Pull permits from the city for project team as needed.
          • Manages, tracks, collects, and packages closeout documents as required by the Owner and project. This can include closeout binders to the Owner and archiving of materials such as permits and as-builts.
          • Supports team with trailer job site set-up and demobilizing of trailer.
          • Assists with collecting prequal information or other required forms as needed for setting up new vendors or maintaining status for current vendors.
          • Can support the team with reviewing, maintaining, and tracking drawing sets and specs during the course of the project.
          • Supports the Project Manager with new job setup such as:
            • Getting Insurance established
            • Helping complete internal new job setup forms
            • Ensuring labor rates are set up accurately with accordance with Contract terms.
            • Various other start up related items as needed by PM.
          • Manages various job site needs such as:
            • Ordering supplies
            • Coordinating fixes to any office equipment
            • Jobsite event coordination
            • Ordering lunches
          • Tracking as required for: PLA requirements, Skilled & Trained reports, Certified Payroll requirements, UBE tracking, R&D tax credit, and others.
          • Any other tasks or duties as assigned or required by the project team to support project teams in a dynamic field environment.
           
          Knowledge, Skills, and Abilities: 
          • Bachelor's degree is preferred. 
          • 3+ years of experience in a project administrator role or similar position.
          • Accounting/Finance project experience is a plus.
          • Excellent computer, office equipment, and software skills (Microsoft 365 and/or Google Workspace)
          • Excellent reading, writing, and personal communication skills are required.
          • Able to maintain a professional demeanor while dealing with a variety of stressful situations, navigating different personalities, cultures, backgrounds, and perspectives.
          • Has skills and proven abilities in planning, organizing, problem solving, and time management.
          • Multitasking with attention to detail.
          • Ability to travel throughout the Sacramento Region frequently.
          • Solid understanding of project flow.
          • Able to take direction and work independently while executing on schedule.
          • Driven individual with honesty and integrity.
          • Can effectively prioritize and adapt in a fast- paced environment, with frequent interruptions, noise level uncommon of that in an office, with high expectations for accurate deliverables.
          • Flexible and able to respond effectively to ever-changing demands in a dynamic environment.
          • Self-starter, assertive, great at seeking out resources.
          • Flexible schedule to accommodate business needs. 
          • The role requires sitting, talking, actively listening, repetitive hand motions, standing, walking, reaching, and bending and/or lifting up to 20 pounds.  
           Additional information: Starting compensation for this role typically ranges between $65,000 and $77,000. Individual pay is determined based on several factors, including, but not limited to, work experience and job knowledge, complexity of the role, job location, etc. Your recruiter can share additional details during the interview process.
          Apply

          Project Administrator

          San Francisco, California
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          Location: Bay Area Jobsite locations: South Bay/Mid-Peninsula
          Reports to: Project Administrator Manager  
          Schedule: Full-Time

          Responsibilities:
          The role of Project Administrator (PA) is to support the project teams onsite while managing and executing the deliverables expected for the role. The position requires professional and courteous conduct as the role requires frequent internal and external communication components. The project administrator works closely and collaboratively with the project team, the accounting team, and other project administrators as part of the Project Administrator team. To be successful communication, collaboration, and a proactive approach are key.  

          Contracts & Insurance  
          • Reviews and understands the prime contract by following the terms and conditions throughout the entire project.
          • Creates and issues Subcontracts with associated exhibits and contract documents as specified by project requirements.
          • Tracks subcontracts for execution, by reviewing for any markups, or following up of any delays in processing.
          • Creates and issues subcontractors change orders and tracks for fully executed copies.   
          • Can create and track potential cost impacts within XL’s accounting and cost management software.
          • Manages, tracks, and obtains insurance certificates as required.
          • Manages, tracks, and maintains any insurance programs (OCIP, CCIP, etc.) as required by Owner or project.
          • Reviews and communicates with subcontractors their statuses and requirements for compliance.
          Billing
          • Manages, creates, and submits monthly pay application for project(s).
            • This includes Sub pay app verification for ensuring subcontractors have XL’s required billing documents, schedule of values, and sub conditional waiver.
            • Reviews, codes, and approves all invoices for the project.
            • Reviews cost reports for coding and labor rate accuracy. Ensuring monthly all items are being accounted and invoiced for.
            • Creating XL’s compiled pay app which will include an industry standard G702, schedule of values, associated back-up and any additional billing documents as required by Owner.
            • Works to resolve any billing questions the Owner may have.
          • Manages, creates, and submits retention invoice(s) to Owner.
          • Understands Owner billing requirements and adheres to requirements monthly when submitting the pay application.  
          • Tracks and manages lien waiver logs as required by Owner or project.
          • Reviews reporting to support and aid in development of the monthly pay application.
          • Tracks for payment from Owner as well as to our subcontractors.
          • Understands and works in XL’s and Owners billing software systems as needed to complete the monthly pay application process.
          Admin Support
          • Prepares preliminary lien notice to the Owner. 
          • Keeps project files (electronic and if needed hard copy) complete, accurate, and up to date.
          • Maintains project information in company software systems.
          • Pulls permits from the city for project team as needed.
          • Manages, tracks, collects, and packages closeout documents as required by Owner and project. This can include closeout binders to Owner, and archiving of materials such as permits and as-builts.
          • Supports team with trailer jobsite set-up and demobilizing of trailer.
          • Assists with collecting prequal information or other required forms as needed for setting up new vendors or maintaining status for current vendors.
          • Can support team with reviewing, maintaining, and tracking drawing sets and specs during course of project.
          • Supports the Project Manager with new job setup such as:
            • Getting Insurance established
            • Helping complete internal new job setup forms
            • Ensuring labor rates are set up accurately with accordance of Contract terms.
            • Various other start up related items as needed by PM.
          • Manages various jobsite needs such as:
            • Ordering supplies
            • Coordinating fixes to any office equipment
            • Jobsite event coordination
            • Ordering lunches
          • Tracking as required for: PLA requirements, Skilled & Trained reports, Certified Payroll requirements, UBE tracking, R&D tax credit, and others.
          • Any other tasks or duties as assigned or required by the project team to support project teams in a dynamic field environment.
           Knowledge, Skills, and Abilities:
          • Bachelor's degree is preferred. 
          • 3+ years of experience in a project administrator role or similar position.
          • Accounting/Finance project experience is a plus.
          • Excellent computer, office equipment, and software skills (Microsoft 365 and/or Google Workspace) 
          • Excellent reading, writing, and personal communication skills are required.
          • Able to maintain a professional demeanor while dealing with a variety of stressful situations, navigating different personalities, cultures, backgrounds, and perspectives. 
          • Has skills and proven abilities in planning, organizing, problem solving and time management.
          • Multitasking with attention to detail.
          • Ability to travel throughout the Bay Area frequently.
          • Solid understanding of project flow.
          • Able to take direction and work independently while executing on schedule.
          • Driven individual with honesty and integrity. 
          • Can effectively prioritize and adapt in a fast- paced environment, with frequent interruptions, noise level uncommon of that in an office, with high expectations for accurate deliverables.
          • Flexible and able to respond effectively to ever-changing demands in a dynamic environment.
          • Self-starter, assertive, great at seeking out resources. 
          • Flexible schedule to accommodate business needs.  
          • The role requires sitting, talking, actively listening, repetitive hand motions, standing, walking, reaching, and bending and/or lifting up to 20 pounds.  


          Additional information:
          Starting compensation for this role typically ranges between $73,000 and $102,000. Individual pay is determined based on several factors, including, but not limited to, work experience and job knowledge, complexity of the role, job location, etc. Your recruiter can share additional details during the interview process.

            XL is an Opportunity Employer (EOE AA M/F Vet/Disability).   Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, sexual orientation, political affiliation or belief, age, gender identity, disability, status as a protected veteran, or any other protected characteristic.      

            H1B Visa sponsorship is not available for this specific position.       
            Apply

            Project Manager

            San Francisco, California
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            Project Manager - Science & Technology

            Project work will cover the Peninsula to San Francisco, CA

            Project Managers are responsible for ensuring positive project results through a blending of leadership and mentoring of the project team, as well as planning, controlling, and safely executing a project, to accomplish budget, quality, and schedule commitments. They consistently demonstrate accurate and effective estimating, cost control, and forecasting techniques. Clear and effective communication skills are required to align the team and to build and maintain lasting client relationships, sharing project status, managing client and partner expectations, and communicating changes to the owner as well as project and field teams. Project Managers play a vital role in developing members of their project team; ensuring they are exposed to both technical and soft skill development opportunities.

            Responsibilities for this position include the following:

            • Participate in and may lead aspects of Middle Game and End Game business development activities, including the development of responses for RFQ/RFP's.
            • Review contracts, address areas of risk and communicate them to the project team.
            • Manage the bid process for new projects; create, manage, and distribute detailed instructions to bidders for all scopes of work; ensure depth in coverage and accuracy; identify areas of risk and risk mitigation options.
            • Plan and execute the subcontractor buyout and selection process, including, the development and execution of subcontract agreements & exhibits. Resolve any subcontract issues with minimal oversight/help.
            • Create, assemble, and manage the project control estimate
            • Perform and/or supervise all aspects of project management: estimating, preconstruction, scheduling, procurement, submittals, change orders, RFIs, budgeting, financial reporting, cost forecasting/management, billing, schedule adherence, LEED, quality control, turnover/close-out, etc.
            • Ensure required project permits, inspections, and tests are identified and planned for.
            • Manage the project procurement plan and log, identify risks, and determine options to mitigate risks in the procurement process.
            • Take responsibility for client management efforts and OAC activities, including meetings and other communication with the Owner & design team, including leading site walks.
            • Ensure the timeliness and accuracy of all aspects of the document control process.
            • Appropriately utilize available resources to increase efficiency & effectiveness of the team and the project, i.e. VDC, Sustainability, Lean practices, Bradley, SPW, XL Shop, etc.
            • Work collaboratively with Superintendent(s) and field management to plan, organize and direct site activities to resolve issues or challenges encountered in the field and determine how to mitigate risks.
            • Build and maintain positive relationships with the project team, clients, owner’s representatives, design team, subcontractors, and others.
            • Supervise and take responsibility for the training and development of project staff, including Project Engineers and Project Coordinators, Project Accountants, and other personnel. 
            • Promote XL culture & policies and procedures and demonstrate the highest level of ethics and professionalism.
            • Actively promote XL’s safety culture and practices. Provide insight and supervision of XL’s construction safety policies, procedures, and practices.

            Knowledge, Skills, and Abilities:

            • 4-7 years of GC experience (at least 1 on a Science project) 
            • 6+ years of progressive experience in technical construction projects such as 
              Life Science, Bio-Labs, Data centers, Manufacturing plants, cGMP warehouses, Structures/Interiors, mid-high rise, Shell & Core, Healthcare, OSHPD, K-12, or community college/university and/or public school DSA projects within the Bay Area.
            • Proficient with computer applications such as MS Office, MS Project / P-6, PowerPoint, and Timberline. Expert knowledge of Vista.
            • Ability to develop detailed project schedules.
            • Solid understanding of the building permit process & all building trades, including MEP.
            • Experience establishing and maintaining the highest level of safety practices.
            • Strong interpersonal communication skills.
            • Proficient in a negotiated, customer service-based project delivery environment.
            • OSHA 10 Certification.
            • Strong skill set as a builder and in project management, with a solid record of success. 
             Position Specific Competencies:   
                                
            • Building Effective Teams
            • Presentation Skills
            • Conflict Management
            • Functional / Technical Skills
            • Managing & Measuring Work
             XL Core Leadership Competencies:

            • Business Acumen
            • Customer Focus
            • Developing Direct Reports & Others
            • Drive for Results
            • Ethics and Values
            • Motivating Others
            • Great Energy
            • A Willingness to Learn
            • Needs to be Challenged
            • Managerial Courage
            • Leadership Potential

            Additional information:

            Starting compensation for this role typically ranges between $146,000 and $163,000. Individual pay is determined based on several factors, including, but not limited to, work experience and job knowledge, complexity of the role, job location, etc. Your recruiter can share additional details during the interview process. XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability).  

            Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, sexual orientation, political affiliation or belief, age, gender identity, disability, status as a protected veteran, or any other protected characteristic.     

            H1B Visa sponsorship is not available for this specific position.        
            Apply

            Sr Project Manager

            Milpitas, California
            Apply

            Sr. Project Managers have direct responsibility for all aspects of a single large, complex project or for multiple small/mid-size projects. They lead all phases of a project through its life cycle, including estimating, purchasing, engineering, accounting, construction, safety, and quality assurance activities. Sr. Project Managers bring a higher level of problem solving/solution creation, risk management, communication and technical “know-how” to their team(s) and projects. Strong interpersonal skills and effective communication skills must accompany their technical skills. These enable the Sr. Project Manager to effectively train, develop, coach and supervise team members as well as develop strong working relationships with clients and key trade partners.

             

            Responsibilities:

            ·       Lead new project pursuits, including development and management of proposals, schedules and cost estimates. Lead Middle and End Game BD activities.

            ·       Provide expertise and leadership in design-build and design-assist relationships and other alternative project delivery methods.

            ·       Plan and execute the bid process for new projects to ensure depth in coverage and accuracy, and lead efforts to assess and mitigate risk exposure.

            ·       Demonstrate an understanding of conceptual estimation and unit costs.

            ·       Develop conceptual and detailed estimates throughout preconstruction and construction, including development, management, and submission of project GMP estimates and internal project budgets.

            ·       Develop contracts that protect XL from unnecessary risk and enhance fee opportunities.

            ·       Lead the subcontractor buy out and selection process including, the development and execution of subcontract agreements. Demonstrate a mastery of contract terms and the ability to resolve any subcontract issues without oversight.

            ·       Perform and supervise all aspects of project management on more complex or multiple projects; including, all estimating, preconstruction activities, procurement, submittals, change orders, RFIs, budgeting, financial reporting, cost forecasting/management, billing, schedule adherence, quality control, turnover/close-out, etc. Successfully overcome challenges and resolve any issues the projects and/or teams presents.

            ·       Ensure project permits, inspections, tests and procurement activities are done well and don’t lead to schedule challenges.

            ·       Develop and maintain positive relationships with project team(s), clients, owner’s representatives, design team, subcontractors, and others. Manage all OAC activities; including meetings and all other communication with these groups, to ensure positive, long-term relationships are maintained.

            ·       Ensure the effective use of available resources to increase efficiency and effectiveness of the team and the project(s); i.e. VDC, Sustainability, Lean practices, Bradley, SPW, XL Shop, etc.

            ·       Work collaboratively with Superintendent(s) and field management to plan, organize and direct site activities. Lead efforts to resolve issues or challenges in the field.

            ·       Supervise project staff and take responsibility for their training and development.

            ·       Champion XL culture & policies and procedures and demonstrate the highest level of ethics and professionalism.

            ·       Actively promote XL’s safety culture and practices. Provide insight and supervision for the development and maintenance of construction safety policies, procedures, and practices. Participate in project safety meetings and reinforce program objectives.

            Knowledge, Skills, and Abilities:

            ·       Bachelor’s degree in Construction Management, Engineering, or related field.

            ·       10+ years progressive experience strong project background in our core markets of Education, Science/Technology, Civic and/or Healthcare, including a project portfolio with key market clients, building types, and varied delivery methods.

            ·       Industry certifications/accreditation, including OSHA 10, LEED AP, and/or DBIA.

            ·       Proficient with computer applications such as MS Project, PowerPoint, and Timberline.  Expert knowledge of Viewpoint.

            ·       Ability to develop a detailed project schedule.

            ·       Solid understanding of the building permit process and of all trades, including MEP.

            ·       Experience leading and maintaining the highest-level in construction safety practices.

            ·       Strong interpersonal communication skills and proven ability to effectively lead teams.

            ·       Strong skill set as a builder and in project management, with a solid record of success.

            Additional information: Starting compensation for this role typically ranges between $186,000 and $203,000. Individual pay is determined based on several factors, including, but not limited to, work experience and job knowledge, complexity of the role, job location, etc. Your recruiter can share additional details during the interview process.
            Apply

            Sr Project Manager, Advanced Technology

            Milpitas, California
            Apply
            Sr. Project Managers have direct responsibility for all aspects of a single large, complex project or for multiple small/mid-size projects. They lead all phases of a project through its life cycle, including estimating, purchasing, engineering, accounting, construction, safety, and quality assurance activities. Sr. Project Managers bring a higher level of problem solving/solution creation, risk management, communication and technical “know-how” to their team(s) and projects. Strong interpersonal skills and effective communication skills must accompany their technical skills. These enable the Sr. Project Manager to effectively train, develop, coach, and supervise team members as well as develop strong working relationships with clients and key trade partners.

             Responsibilities:

            • Lead new project pursuits, including development and management of proposals, schedules and cost estimates. Integrally involved in Business Development activities.
            • Provide expertise and leadership in design-build and design-assist relationships and other alternative project delivery methods.
            • Plan and execute the bid process for new projects to ensure depth in coverage and accuracy, and lead efforts to assess and mitigate risk exposure.
            • Demonstrate an understanding of conceptual estimation and unit costs.
            • Develop conceptual and detailed estimates throughout preconstruction and construction, including development, management, and submission of project GMP estimates and internal project budgets.
            • Develop contracts that protect XL from unnecessary risk and enhance fee opportunities.
            • Lead the subcontractor buyout and selection process including the development and execution of subcontract agreements. Demonstrate a working knowledge of contract terms and the ability to resolve subcontract issues without oversight. 
            • Perform and supervise all aspects of project management on more complex or multiple projects; including, all estimating, preconstruction activities, procurement, submittals, change orders, RFIs, budgeting, financial reporting, cost forecasting/management, billing, schedule adherence, quality control, turnover/close-out, etc. Successfully overcome challenges and resolve any issues the projects and/or teams present.
            • Ensure project permits, inspections, tests, and procurement activities are done well and don’t lead to schedule challenges.
            • Develop and maintain positive relationships with project team(s), clients, owner’s representatives, design team, subcontractors, and others. Manage all OAC activities; including meetings and all other communication with these groups, to ensure positive, long-term relationships are maintained.
            • Ensure the effective use of available resources to increase the efficiency and effectiveness of the team and the project(s); i.e. Construction Technology, Sustainability, Lean practices, and self-perform work.
            • Work collaboratively with Superintendent(s) and field management to plan, organize, and direct site activities. Lead efforts to resolve issues or challenges in the field.
            • Supervise project staff and take responsibility for their training and development.
            • Champion XL culture & policies and procedures and demonstrate the highest level of ethics and professionalism.
            • Actively promote XL’s safety culture and practices. Provide insight and supervision for the development and maintenance of construction safety policies, procedures, and practices. Participate in project safety meetings and reinforce program objectives.


            Knowledge, Skills, and Abilities:

            • Bachelor’s degree in construction management, Engineering, or related field. 
            • 10+ years of progressive experience and a strong project background in our Advanced Technology market sector, including a project portfolio with key market clients, building types, and varied delivery methods.
            • Industry certifications/accreditation, including OSHA 10, LEED AP, and/or DBIA. 
            • Proficient with scheduling, budgeting, and estimating softwares.
            • Ability to develop a detailed project schedule.
            • Strong interpersonal communication skills and proven ability to effectively lead teams.
            • Strong skill set as a builder and in project management, with a solid record of success.
             XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability)

            H1B Visa sponsorship is not available for this specific position
            Apply

            Safety Engineer

            San Francisco, California
            Apply
            Safety Engineer

                     Responsibilities:

            • Assist and support the Director of Safety and Risk Management with the implementation of company safety policies and procedures with the purpose of preventing accidents and injuries.
            • Participate in the daily construction job site inspection program for the purpose of correcting unsafe conditions and unsafe work practices.  
            • Oversight of all aspects of safety program implementation at the project level. 
            • Attend and often lead weekly site safety meetings and specific pre-task planning meetings with subcontractors. 
            • Keep current on best practices and regularly attend specific industry training in hazardous material remediation, confined space work, fall protection, electrical safety, personal protective equipment, and many other aspects of worker safety and environmental compliance. 
            • Act as a resource for each project team to utilize in meeting the challenges of providing safe and quality construction services to our clients. 
            • Assist in accident investigations to determine the causal factors and implement corrective actions. 
            • Prepare relevant statistical information for a measurement of project safety performance.  
            • Perform other Safety related duties as assigned by the Director of Safety and Risk Management.

              Knowledge, Skills, and Abilities:

            • Associate Degree in Environmental Health & Safety or equivalent combination of experience, including a CSP (Certified Safety Professional) certification from the BCSP. 
            • A minimum of 7-10 years in construction at the foreman level or above. 
            • Must be a Self-Starter who is capable of working independently. 
            • Strong verbal and written communication skills. 
            • 3-5 years of direct experience in construction safety. 
            Additional information: Starting compensation for this role typically ranges between $120,000 and $130,000. Individual pay is determined based on several factors, including, but not limited to, work experience and job knowledge, complexity of the role, job location, etc. Your recruiter can share additional details during the interview process.

            XL is an Equal Opportunity Employer (EOE AA M/F Vet/Disability).     Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, sexual orientation, political affiliation or belief, age, gender identity, disability, status as a protected veteran, or any other protected characteristic.    

            H1B Visa sponsorship is not available for this specific position.       
            Apply

            Mass Timber Salesperson

            ,
            Apply
            Elevated Construction Services is a subsidiary of XL Construction. A commercial carpentry, specialties contractor serving General Contractors throughout the greater San Francisco Bay Area. With a focus on safety, quality, and schedule, we deliver exceptional projects while keeping our commitment to great customer service.  Type of Work: Mass Timber Erection, Rough Carpentry, and Wood framing.
             Title: Mass Timber Salesperson  Reports to: President  
            Responsibilities: The Mass Timber Salesperson leads the efforts for the sourcing, analyzing, and closing on Project and Client development opportunities to meet Company Revenue and Backlog goals. Business Acquisition Leadership 
            • Penetrates the construction industry throughout CA to generate mass timber project opportunities to support Elevated achieving its annual revenue targets.
            • Targets general contractors, timber manufacturers, CM’s, designers, and engineers to generate mass timber project opportunities.
            • Champions Elevated’s Business Acquisition Process (BAP) and ensures consistent application of BAP tools, processes, and behaviors.
            • Evaluates Pursuit Go/No Go submissions, in partnership with President.
            • Responsible for continuous improvement of Elevated’s sales processes that lead to sustained and higher “win rates”.
            • Drives the development of new client relationships and strengthening relationships with existing clients.
            • Identifies what Architect/Engineer firms to target based upon opportunities.
            • Participation in Elevated networking venues.
            • Ensures client satisfaction surveys are conducted, results shared and if required, support Elevated leadership in the development and implementation of client satisfaction improvement plans.
            • Partners with leadership to develop comprehensive win strategies for “must-win“pursuits.
            • Facilitates Elevated Client Management Program and coordinates with other team members who support Elevated.
            • Maintains strong collaboration with Marketing and Communications to ensure the Elevated brand maintains visibility.
            • Drives the identification and delivery of the knowledge of what our clients value to Marketing so we can truly differentiate Elevated proposals and interviews.
            • Identify trade organizations that Elevated should participate in, including active participation on organization committees and boards, and recommend which Elevated employees should participate. Coordinates this effort with Marketing and takes a leadership position in at least one organization that has broad applicability to the majority to Elevated’s target markets.
            Elevated Senior Leadership Team Member 
            • Participates in Elevated Leadership Team meetings to provide input into company matters.
            • Participates in annual Company Business Planning.
            • Provides timely Backlog and Pipeline reports, including market trends and Elevated performance against revenue and backlog goals.
            • Tracks and creates accountability for Annual Revenue and Backlog goals.
            • Development and maintenance of market specific Touch Matrix.
            • Manage and maintain Mass Timber forecasting and reporting data.
            Talent Development 
            • Serves as Catalytic Coach or formal mentor to select Operations Team members for development of Business Acquisition (BA) skills.
            • Identifies select XLC Operations staff who are ready for baseline BA skills training (BAP) or additional BA skills training beyond the baseline (e.g. Selling Value, Becoming a Trusted Advisor).
            • Drives development and iterative improvement of BA processes and related training, including serving as a trainer for topics that would benefit from personal involvement.
            Education / Training / Experience 
            • 7+ years in operational & Business Acquisition roles in the construction, logging, forestry, or other timber related business, with at least 3+ years of experience in sales, with significate responsibility for and participation in building new relationships and acquiring work.
            • Well established industry relationships, including with clients, GCs, mass timber manufacturing and industry partners, engineers, and designers.
            • Active participation in key industry organizations.
            Knowledge/Skills/Abilities 
            • Strong business acumen with respect to Elevated’s targeted markets and overall industry.
            • Ability to anticipate future trends, undertake data driven analysis, and develop, articulate, and implement strategies that will differentiate Elevated in its market.
            • Demonstrated strength in executing well targeted business acquisition opportunities.
            • Analyzes potential pursuits and focuses on best opportunities.
            • Develop and implement client and project pursuit strategies.
            • Strong track record of closing on such opportunities.
            • Experienced with Mass Timber building types and complexity necessary to support Elevated current targeted markets and project types as well as future growth plans.
            • Strong industry reputation is desired.
            • Design and application of successful strategies to win new clients and projects.
            Elevated Construction Services is an Equal Opportunity Employer (EOE AA M/F Vet/Disability).  Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, sexual orientation, political affiliation or belief, age, gender identity, disability, status as a protected veteran, or any other protected characteristic.       H1B Visa sponsorship is not available for this specific position.       
            Apply

            We’re Hiring!

            We’re looking for people that want to join us as we build to improve the lives of our clients, partners, communities, and each other. See below for current openings at XL Construction in our Silicon Valley, Oakland, San Francisco, and Sacramento offices.

            Don’t see a role that fits your profile?
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            Questions? Contact hr@xlcontruction.com

            We are an Equal Opportunity Employer (EOE AA M/F Vet/Disability)

            Administrative

            Executive Assistant

            Oakland, California
            View Position

            Business Acquisition

            Business Development Director, Science & Advance Technology

            Milpitas, California
            View Position

            Business Development/Technical Sales Lead

            San Francisco, California
            View Position

            Craftsmen

            Production Worker

            Stockton, California
            View Position

            Marketing

            Communications Specialist

            San Francisco, California
            View Position

            Preconstruction

            UBE Manager

            Milpitas, California
            View Position

            Project Management

            Project Administrator

            Sacramento, California
            View Position

            Project Administrator

            San Francisco, California
            View Position

            Project Manager

            San Francisco, California
            View Position

            Sr Project Manager

            Milpitas, California
            View Position

            Sr Project Manager, Advanced Technology

            Milpitas, California
            View Position

            Safety

            Safety Engineer

            San Francisco, California
            View Position

            Sales

            Mass Timber Salesperson

            ,
            View Position

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